CODE ENFORCEMENT/CAPS COMMITTEE

(as of 1/31/2005)

Mission:

Participate in the code enforcement process and educate Fan residents about code issues to ensure a safe, clean and orderly neighborhood for the enjoyment of all residents.

Contacts:

Committee Chair – Please refer to FDA Committee page

Activities:

• Respond to building and environmental complaints made by property owners. May include development of a “Top 10” list of property code violations to direct the City to focus on the worst offenses.
• Initiate contact with rental property owners who are violating building and code restrictions in an effort to get them to comply.
• Work with VCU to implement a stricter student code of conduct, in particular, to reduce the violations related to “party houses.”
• Serve as FDA representative to the Community Assisted Public Safety Program.
• Communicate through Fanfare, e-mail, the website, or by other distributions, tenants’ rights and responsibilities and other code enforcement issues.

Guiding Principles:

• Attempt to view any reported code violation to determine veracity of the complaint.
• Personally contact by letter any property owner who appears to be in violation of city code to learn of any extenuating circumstances (fixed income, disabled owner, etc.) and forewarn of potential fine/court hearing.
• Offer solutions.

Procedures for Responding to a Code Complaint:

• Attempt to view reported violation.
• Personally contact property owner by letter and request that owner contact Code Enforcement Committee to discuss violation.
• If property owner doesn’t respond, submit a code violation report to the City of Richmond Code Inspectors.
• Follow up with Inspectors in 2 weeks.
• Attend court hearing.

Year-End Evaluation of Activities:

• Report number of complaints received and action taken.
• Hold committee review of effectiveness of actions/activities.

ENVIRONMENT COMMITTEE

(as of 1/31/2005)

Mission:

Ensure clean streets, alleys, sidewalks, and medians in the Fan District, and keep Fan District free of graffiti.

Contacts:

Committee Chair – Committee Chair – Please refer to FDA Committee page

Graffiti Hotline: 646-1406

DPW Customer Care Center: 646-0999

DCD Environmental Control: 646-7448

Activities:

• Respond to graffiti and environmental (alleys & sidewalks) complaints made by property owners or initiate them.
• Initiate contact with property owners who are violating environmental ordinances in an effort to get them to comply.
• Report repeat environmental offenders to city’s Department of Public Works Environmental Services (646-0999).
• Initiate contact with property owners whose property has been vandalized by graffiti and obtain their approval to have city remove it.
• Promptly report graffiti to police and/or encourage property owners to do the same.
• Provide city with running list of graffiti tags in Fan District to be removed.
• Organize court watches for graffiti cases.
• Assist police in graffiti investigations by identifying patterns, methods, locations, etc.
• Remove graffiti when practical.
• Formalize block volunteers for cleaning up graffiti.
• Organize spring and fall alley cleanups.
• Monitor street cleaning activities and communicate with city about system improvements.
• Inform membership of results and process through Fanfare, e-mail or website.
• Submit for reimbursement parking expenses for court watch volunteers.

Guiding Principles:

• Attempt to view any reported environmental violation to determine veracity of the complaint.
• Personally contact any property owner who appears to be in violation of city environmental code to learn of any extenuating circumstances (fixed income, disabled owner, etc.) and forewarn of potential fine/court hearing.
• Pursue immediate removal of graffiti.
• Fan District streets should be clean and free of trash and leaves.

Procedures for Responding to an Environmental Complaint:

• Attempt to view reported violation.
• Personally contact property owner and request that owner immediately remedy the situation.
• If property owner doesn’t respond and/or correct the situation, report the violation to City of Richmond Department of Public Works Environmental Services.
• Obtain tracking number of complaint.
• Follow-up on complaint in two weeks if situation isn’t remedies.

Procedures for Responding to a Graffiti Complaint:

• Attempt to view the graffiti.
• Personally contact property owner and request that owner report the vandalism to the Graffiti Hotline (646-1406). If graffiti is on public or abandoned/vacant property, report to Graffiti Hotline.
• Add graffiti location to running list and provide to city.
• Follow-up and ensure graffiti is removed in a timely manner.

Year-End Evaluation of Activities:

• Report dollar amount of expenditures for graffiti removal in Fan District.
• Hold committee review of effectiveness of actions, activities, etc.

ABC COMMITTEE

(as of 1/31/2005)

Mission:

To balance the needs of residents with the needs of business establishments holding Alcoholic Beverage Control licenses issued by the Commonwealth of Virginia within the neighborhood.

Contacts:

Committee Chair – Committee Chair – Please refer to FDA Committee page

Activities:

1. Periodically, create a map of the neighborhood and overlay the ABC ON, ABC OFF, and ABC

ON/OFF licenses.

a. In November 2001, the neighborhood had a total of 140 ABC licenses.

b. Process:

i. Get listing from ABC Board of all licenses in the 23220 zip code.

ii. Plot the licenses on a map of the neighborhood, using stickers of different colors to

differentiate ABC ON from ABC OFF.

iii. Count the numbers of each type.

iv. Get a color copy of the map to preserve the data.

v. Update every two years.

2. Maintain website content, see Attachment 1.

3. Upon receipt of an ABC license application, provide FDA position to City and to ABC Board.

a. Process:

i. Review application received from the City.

ii. Note any problem areas (i.e. criminal record, previous history of applicant, source of funds, etc.)

iii. Note type of license requested.

iv. Is applicant individual or corporation?

1. If individual, is there someone personally accountable to deal with regarding issues.

2. If corporation, license is an asset of corporation which can be sold to anyone without (at

this time) a review process. Risk: any promises about operation, type of market audience,

etc. are good only as long as the current operator runs the establishment.

v. Note any previous history specific to the location, previous crime, complaints, previous

operators’ issues, etc.

vi. Obtain in put from neighboring property owners, if possible

vii.Obtain position of any applicable civic organizations (WGSA, WAIA, MAPS, YNU, etc.)

viii.Meet or talk with license applicant and attempt to negotiate restrictions on operating hours in

conformance with FDA license policy (Attachment 1).

ix. Positions available to neighborhood civic group are:

1. No opposition

2. Opposed with restrictions

3. Opposed

x. Conditions or Grounds for Opposition

1. Applicant is not a person of good moral character and repute.

2. Applicant maintained a lewd, noisy, disorderly or unsanitary establishment.

3. The place to be occupied by the applicant is located near:

a. Any type of church or synagogue

b. A hospital

c. A public, private or parochial school

d. A college or university

e. Public or private playgrounds

f. Recreational facilities

g. Any state, local, or federal government facility

h. Several other establishments with similar licenses

i. Near any residence or residential area

4. Will the operation of such place under such license adversely affect or interfere with the normal,

orderly conduct of affairs of a residence or residential neighborhood or adversely affect real

property values of the neighborhood?

xi. Prepare response documenting position and send to:

Mark Flanary – Phone: 646-7979; Fax: 213-4638; E-mail: flanarme@ci.richmond.va.us

Brad Bellows – Phone: 213-4658; Fax: 213-4638; E-mail: bcbells@abc.state.va.us

Greg Lukanuski – Phone: 646-7949; E-mail: lukanuga@ci.richmond.va.us

Third Precinct (Lt. Lew James) – Phone: 646-1412; E-mail: ljames@ci.richmond.va.us

Council Representative, either 2^nd or 5^th

Appropriate contact at WGSA, WAIA, MAPS, YNU, etc. if applicable

4. If a hearing is called for a license application, represent the neighborhood at the hearing and present the

case for opposition.

5. Recommend a policy position for the FDA Board and gain their adoption. Update any content changes

to an available documentation like the website.

6. Complaints: facilitate resolution of complaints between license holder and neighborhood.

Guiding Principles:

See Attachment 1

Evaluation Method:

Overall number of licenses.

Number of complaints resolved versus opened.

LIGHTING COMMITTEE

(as of 2/15/05)

Mission:

The vision of the Lighting Committee is to achieve national prominence for the Fan District as a great place to live through the improvement and crafting of cityscape lighting. Cityscape lighting will improve the unique historic beauty & charm, and safety of the Fan, and is brought about through the coordinated committee efforts of professional architects, engineers, and residents in partnership w/ Richmond City and Dominion Electric.

Contacts:

Committee Chair – Please refer to FDA Committee page

Activities:

1. Seek and identify opportunities to obtain and deploy safety and decorative lighting.

2. Engage in procurement processes and work within city guidelines to procure lighting for the Fan.

3. Meet process guidelines, rules and requirements to procure, and deploy lighting.

4. Evaluate, review, and test architectural and technical specifications for lights.

5. Solicit and collect lighting input from Fan residents.

6. Plan and assure the deployment of lighting.

Guiding Principals:

1. Make sure Fan lighting supports safety requirements and objectives.

2. Adhere to the historic principals when procuring lighting.

3. Consider broad effects of lighting when considering options.

Procedures:

1. Contact DPU and City Council to determine opportunities for lighting monies.

2. File paperwork required to formally request program acceptance.

3. Solicit Fan residents w/ interest and skill sets required.

4. Establish engagement model w/ City and appropriate Companies.

5. Identify lighting options. Match lighting program to needs in the Fan.

6. Attend monthly meetings to plan and execute identified programs.

Year End Evaluation of Activities:

1. Pilot is conducted.

2. Feedback collected and compiled from residents.

PARKS AND TREES COMMITTEE

(as of 2/15/05)

Mission:

The vision of the Parks and Trees Committee is to achieve national prominence for the Fan District as a great place to live through the management of cityscape green space. The Parks and Trees Committee create, maintain, and retire green space for high quality living, working and recreation use by Fan residents through active volunteerism in partnership w/ City of Richmond.

Contacts:

Committee Chair – Please refer to FDA Committee page

Activities:

1. Conduct education seminars in greenery care.

2. Conduct education seminars in pet walking, snow removal, pet vaccinations, etc.

3. Work w/ residents to identify tree planting opportunities.

4. Partner with and work with tree planting services for tree planting.

5. Organize residents to volunteer to care for parks.

6. Maintain greenery in park spaces.

7. Plan and raise funds for park restoration and/or renovation.

8. Take hiatus, November through March.

Guiding Principals:

1. Care for the environment.

2. Promote greenery in the city.

3. Promote healthy lifestyles.

4. Adopt a leadership role in the care of common spaces within the city.

5. Create safe play areas for children in the Fan.

6. Demonstrate independence from the City in the care of public spaces.

Procedures:

1. Publish opportunities to volunteer at greenery maintenance activities.

2. Solicit volunteers that are neighbors willing to provide ongoing maintenance at the parks.

3. Schedule training classes for care and pruning skills.

4. Conduct training classes for greenery care.

5. Schedule park maintenance activities, and host them.

6. Publish and market opportunities for activities in Fanfare, by calling, etc.

Year End Evaluation of Activities:

1. Total number of trees planted.

2. Number of volunteer park maintenance activities.

3. Condition of parks.

4. Amount of new equipment placed in parks (appropriate years).

5. Active volunteer roles for each of the parks.

MASTER PLAN COMMITTEE

(as of 2/15/05)

Mission:

The vision of the Master Plan Committee is to achieve national prominence for the historic Fan District as a great place to live through the integrated strategic planning of physical assets. The Master Plan Committee develops, and maintains a strategic plan that forms the physical fabric of exceptionally high quality city life, and is implemented by providing input and guidance to City of Richmond efforts.

Contacts:

Committee Chair – Please refer to FDA Committee page

Activities:

1. Establish and vet project goals.

2. Attend monthly meetings.

3. Plan physical inventory activities.

4. Conduct inventory activities, and identify physical structure use in the Fan.

5. Document and map structure use.

6. Establish high level physical use plan.

7. Evaluate and determine detailed components of plan.

8. Write detailed master plan.

Guiding Principals:

1. Actively participate and adopt a leadership position in the use of Fan physical assets.

2. Actions should be driven by a long term, strategically focused plan.

3. Support the City in the development and execution of long range planning.

4. Actively participate in the future and direction of your neighborhood.

Procedures:

1. Develop n information collection plan.

2. Establish workgroups for the collection of information.

3. Create data collection documents.

4. Perform information collection activities.

5. Collect, aggregate and categorize data.

6. Create physical assets map, and publish.

Year End Evaluation of Activities:

1. Data is collected, and categorized.

2. Physical assets map is published.

EDUCATION COMMITTEE

(as of 2/24/05)

Mission:

The Education Committee acts as liaison between the FDA and our neighborhood schools, Fox and Binford. Coordinate grants requests from the schools with the FDA Grants Committee. Keep FDA Board informed of school news and events.

Contact:

Committee Chair – Please refer to FDA Committee page

Activities:

1. Communicate regularly with PTA Presidents and Principals of Fox and Binford.
2. Work with Fox and Binford on appropriate projects for FDA grants and help them compose annual grant requests.
3. Report monthly to the FDA Board (through the Board sponsor) on school news and events.
4. Assist school representatives in scheduling and making presentations to the FDA Board, as appropriate.
5. Help publicize school events through Fanfare and the Web site.
6. Help recruit FDA members to assist with school events, as appropriate.

Guiding Principles:

• The FDA is interested in helping our neighborhood schools, through monetary grants and participation/support for school events.
• The FDA particularly wants to help our schools in ways that positively affect the quality of education in our neighborhood.

Procedures:

• Monthly calls to PTA Presidents prior to FDA Board meetings for updates on school news, events, and needs.
• Quarterly calls to Fox and Binford Principals for updates from their perspective.
• Prepare monthly education reports to be delivered to the FDA Board by the Board sponsor.

Year-end Evaluation:

• Subjective assessment of the quality and completion of educational projects funded by the FDA.
• Timeliness and frequency of contact with Fox and Binford.
• Yearlong publicity for the schools on the FDA web site and Fanfare.

FANFARE COMMITTEE

(as of January 20, 20005)

Mission:

The mission of the FanFare Committee is to provide Fan residents (members and non-members) and interested parties, a periodic update on upcoming events and recent accomplishments of the Fan District Association (FDA).

Contacts:

Committee Chair – Please refer to FDA Committee page

Activities:

1. Publish the FanFare newsletter at least 7 times a year for hard and soft copy distribution. Publication schedule: Jan, Mar, Apr, May, July, Sept and Nov.

2. Provide informational articles on FDA committee accomplishments.

3. Provide information on upcoming events in the Fan sponsored by the FDA (Holiday House Tour, Concerts in the Park, Alley Clean Ups, etc.) and other neighborhood associations (e.g. MAPs, The Fan Woman’s Club’s Kitchen and Garden Fair, Fox Elementary’s Strawberry Festival)

4. Provide information on other local events in the Fan and neighboring communities to expand interest in the Fan and Richmond as a whole.

5. Provide updates about City activities and actions relevant to the Fan.

Guiding Principles: